Services
Capital City Coordinators can become an extension of your team with any of the following services.
The list below each service is a summary.
Please inquire for a complete list and to get started today
At Capital City Coordination, our Transaction Coordinators (TC) are fully licensed in the state of Texas and come with a wealth of experience in Real Estate sales before transitioning into TC roles full-time. They are highly skilled professionals ready to assist you with your buyer and seller contracts as well as seller listing agreements.
Our team of Listing Coordinators (LC) is known for their creativity, extensive knowledge, and efficiency in handling MLS entries. LC also bring valuable marketing and listing coordination experience to the table, acquired prior to joining Capital City Coordination. Both TCs and LC are proficient in using Capital City Coordination’s tools and processes, as well as other brokerage platforms and tools.
Our coordination team is dedicated to ensuring efficiency, giving you the freedom to focus on your clients, smooth transactions, and maintaining a healthy work-life balance. Utilizing our coordination services offers an affordable and scalable way to grow your business.
Contract to Close
Buyers • Sellers • New Homes
Executed Contract:
- Review executed contract, addendum & seller’s disclosure for accuracy & completion by all parties. Note contingencies, exclusions, effective date, and deadlines, option, and earnest receipt
- If seller side – update ABOR MLS with “P,” “AU,” or “AO” status
- Send an email introduction to the agents buyer / seller & all third parties involved in the transaction
- Add the important contract dates from the intro email to the agent’s calendar
- Draft & facilitate any amendments (agent to negotiate)
- Email amendments to all appropriate parties, including title company and lender
- If terminated: facilitate termination and release of earnest money paperwork
- Create and enter transactions and supporting information into Agents brokerage platform (if applicable)
- Document management via google drive and or Agents preferred platform
- Secure all compliance items for file approval as needed
After Option Period
- Draft & facilitate amendments to extend option period or closing date or other modifications to the contract during the duration of the transaction
- Track important deadlines of the contract such as, appraisal title commitment, financing deadlines, surveys, HOA docs etc
Approaching the close date
- Coordinate the home warranty with title to order
- Send utility reminders to buyers / sellers
- Track final details of the contract important dates for the loan approval, survey, appraisal received etc
- Schedule closing & notify all parties
- Schedule Sign pick up with brokerages preferred vender ( SignOtter etc when representing the seller)
- Coordinate & confirm all necessary parties have copies of repair receipts
- Be sure DA has been sent to title company
- Coordinate with the agent and title company to send the master settlement statement to the client with their estimate funds to close (The agent should review for accuracy and approve)
- Send a closing confirmation email to buyer/sellers with a cc to the agent with time, date, address, and important closing reminders
- Coordinate and communicate the final walk through
- Confirm funding with the title company
- If seller – update MLS to “S”
- Close out Transactions in your brokerage platform (if applicable)
Listing Coordination
For Sale • For Lease
Make Ready:
- Schedule, coordinate, & arrange access for tasks such as Sellers Home Warranty, Energy Audit, Home Staging, Pre-Inspection
- Schedule with agents preferred vendors for Sign Installation & Photographers
- Set up Showing Service, feedback services (if applicable)
- Send an email introduction to the agents seller & notifying them of photo date/time and how to prepare
- Request current survey and notarized T-47
Compliance
- Review completed Listing Agreement & All Required Disclosures for completion and accuracy
- Create and enter transactions and supporting information into Agents brokerage platform (if applicable)
- Document management via google drive and or Agents preferred platform
- Secure all compliance items for file approval as needed & Submit compliance file to agents office (if applicable)
- Prepare any amendments for price or listing changes
- Resubmit corrections needed for approval
Listing Activation
- Enter Listing in MLS with Virtual Tour Links (links to Company’s website)
- Upload pictures and write descriptive captions for each picture
- Upload any provided attachments
- Link to Supra Website
Marketing
- (if applicable) Schedule home on the first available area tour when specified
- Set up preferred showing service such as Pro Agent Solutions or ShowingTime for Automated Feedback
- Email Marketing update to client to inform them of marketing efforts once the property is Active
- Post initial Open House Dates & Times in MLS
Compliance, Backup Contracts,
And Leased Properties
- Review existing documents for completion and accuracy
- Email agent a transaction email with a list of any corrections or missing compliance items
- If the TC has access to your platform – Invoices sent to the landlord / listing agent for leased properties
- Create and enter transactions and supporting information into Agents brokerage platform (if applicable)
- Document management via google drive and or Agents preferred platform
- Secure all compliance items for file approval as needed
LC a la Carte
- Post Additional Open Houses
- Schedule Additional Area Property Tour
- Sign Installation from preferred vendor (SignOtter etc) (Applicable if you are not doing Full Listing Coordination)
- Create/Coordinate E Flyers with EFlyer service (Cost of Eflyer billed to agent)
- MLS Re Loading New/Updated photos
- Coordinate and List property on the Austin Luxury Network for an Off Market/Pocket Listing *Membership Req
- ShowingTime Set Up or Edits
- Flyer Creation & Order/Delivery Coordination via Agents preferred vendor
- Coming Soon Postcard Creation via Agents preferred vendor
- Just Listed Postcard Creation via Agents preferred vendor
- Just Sold Postcard Creation via Agents preferred vendor
- Listing Activity Flyer
- Brochure Creation & Order/Delivery Coordination via Agents preferred vendor
- Caption All Photos (New photos, Swapped Photos, etc)
- Additional MLS Entry
- TC Draft the Listing Agreement
Virtual Assistant
- Email management & clean up
- Data Entry
- CRM clean up & organization
- Coordination of client gift ordering
- Agent Team Member Training
Social Media
- Posts for new listings, under contract, or sold properties (content provided)
- Check out one of our SMM preferred partners for full service & packages https://jstampmedia.wixsite.com/stampdmedia
CTC a la Carte
- Send a contract digitally for execution
- Draft a contract
- Draft an amendment for a contract that did not use full service