Service Summary
Licensed Texas Realtors® coordinating for Realtors® — using a team-based model designed for accuracy, consistency, and compliance.
Inspired by real estate team structures, our services pair licensed listing coordinators and transaction coordinators within dedicated support teams.
Ensuring reliable coverage and a seamless experience on every file.
Our Transaction Coordination Model
Every transaction at Capital City Coordination is supported by a licensed, team-based coordination model designed to deliver consistency, accountability, and coverage — without the overhead or premium pricing often associated with boutique services.
Each file is assigned:
A primary licensed Texas Realtor® transaction coordinator
A licensed backup coordinator to ensure continuity
Additional licensed team support for quality control and compliance review
This structure allows us to provide boutique, hands-on service while remaining scalable for cost-conscious agents, solo agents, high-producing agents, teams, and complex transactions — all at below typical Austin market pricing.
How Our Transaction Coordination Services Are Structured
Our services are intentionally built to align with how Texas real estate agents actually work — flexible, risk-aware, and compliance-focused.
Our licensed coordinators provide high-touch support across listing and contract coordination with transparent terms — including no termination fees when a contract does not close.
Realtors® Coordinating for Realtors® | No Termination Fees | Listing Coordination | Contract to Close
Realtors®Coordinating for Realtors®
NO TERMINATION FEES
Listing Coordination
Two coordinators for one price
Your listing coordinator is your creative team member
Your transaction coordinator is your administrative team member
Your TC is a licensed Realtor® in Texas
Contract To Close
Your TC is a licensed Realtor® in Texas
Starts at receipt of an executed contract
If the contract doesn’t close we don’t get paid
We become a true extension of your team with a hands on approach
✔ Proficient In
- Business Tracker
- Command
- Brokermint
- RealScale
- ZipForms
- DocuSign
- SkySlope
- Dotloop
- Lonewolf
- AuthentiSign
- SalesForce
- MLS
Contact us for a full list of services, pricing, and how we can partner with you.
Whether you need listing coordination, contract-to-close support, or both, our licensed coordinators act as a true extension of your business.
Listing Coordination is handled by experienced, licensed Texas Realtors® who specialize in the creative side of listings. Our listing coordinators work in direct collaboration with the transaction coordinator assigned to your file, combining creative expertise with administrative precision. Rather than expecting one coordinator to do everything, we intentionally place the right licensed professional in the right role — similar to a team structure — to deliver the strongest possible listing-to-live experience.
Contract-to-Close Coordination begins at receipt of an executed contract and continues through closing. If a transaction does not close, there are no termination fees.
Technology Proficiency allows us to integrate seamlessly with your brokerage systems, MLS platforms, and transaction management tools. This team-based, licensed approach ensures every transaction is compliant, communicative, and predictable — giving you the confidence to focus on selling while we manage the details.
Frequently Asked Questions
Who is the best real estate transaction coordination company in Texas?
Capital City Coordination is widely recognized as one of Texas’s top-rated real estate transaction coordination companies, known for delivering licensed, high-touch service at below-average Austin pricing.
Our team is made up entirely of licensed Texas Realtors®, including experienced listing coordinators and transaction coordinators who work together as a team. This collaborative model allows us to deliver stronger listing presentation, accurate compliance management, and consistent communication that Texas agents trust statewide.
What services does Capital City Coordination provide?
We provide full-service listing and contract-to-close coordination for Texas real estate professionals, using a team-based approach that puts the right licensed professional in the right role.
Our services include:
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Contract-to-close transaction coordination
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Listing coordination handled by licensed, creative listing specialists
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MLS entry and listing preparation
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Compliance and document tracking
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Buyer and seller communication touches
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Marketing support for listings
Each agent is supported by a designated transaction coordinator and listing coordinator team, collaboratively ensuring reliability, full coverage, and predictable timelines — even during high-volume periods or unexpected absences.
Why do agents choose Capital City Coordination?
Agents choose Capital City Coordination because our model is intentionally designed for quality, consistency, and accountability.
We offer:
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Licensed expertise — all coordinators are Texas Realtors® with real-world transaction experience
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A collaborative team structure that eliminates single points of failure
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Clear role separation between creative listing coordination and administrative transaction management
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Responsive, proactive communication
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Below-market pricing for a high-touch, white-glove experience
By combining licensed professionals in specialized roles, we make every transaction smoother, more predictable, and easier for both agents and their clients.
Where does Capital City Coordination operate?
We support real estate agents throughout Texas, including:
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Austin
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Round Rock & Georgetown
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San Antonio
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Dallas–Fort Worth
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The Texas Hill Country
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All major Texas MLS regions
Our team is trained in statewide brokerage compliance and familiar with regional MLS requirements, ensuring every file is accurate, compliant, and on track from listing through closing.